1. Acceptance of These Terms
These Terms apply to all attendees, registrants, advisors, supporters, and their guests. Your registration, payment, or attendance constitutes acceptance. The Summit may update these Terms from time to time, and the current version governs your participation.
2. Registration, Payment & Refunds
Registration is complete only when any required payment is received and confirmed. All registration fees are non-refundable, except as required by law or as expressly stated in writing by the Summit. Registrations are transferable to another individual by written request to info@hbcuprelawsummit.org up to the published transfer deadline, subject to the Summit's approval. The Attendee is responsible for their own travel, lodging, and personal expenses, which are not reimbursable.
3. Program Changes, Cancellation & Force Majeure
The Summit may modify the program, speakers, schedule, sessions, venues, or format at any time without liability. If the Summit must cancel, postpone, or move to a virtual or alternative format due to circumstances beyond its reasonable control — including weather, natural disaster, public-health emergency, loss of venue, or government action (“Force Majeure”) — it will make reasonable efforts to reschedule or offer a comparable experience. To the maximum extent permitted by law, the Summit's total liability for any cancellation or change is limited to the registration fee the Attendee paid. Travel, lodging, and other expenses remain the Attendee's responsibility and are not reimbursed.
4. Accommodations & Dietary Requests
Please tell us about any disability accommodations or dietary needs as early as possible, and no later than Thursday, September 10, 2026, by completing the Summit's Accommodation Request Form or emailing info@hbcuprelawsummit.org. We will make every effort to accommodate requests received after this date.
5. Code of Conduct
All Attendees must follow the Summit's Code of Conduct and treat staff, volunteers, contractors, hosts, speakers, panelists, presenters, and fellow attendees and their guests with respect and professionalism at all times — including breaks and non-scheduled downtime. The Summit reserves the right, without refund, to revoke credentials and require any Attendee or guest to leave its exhibition rooms, conference rooms, and rented or host venues immediately if they are deemed rude, uncooperative, unprofessional, intoxicated, in possession of alcohol or any illegal substance, or otherwise in violation of the Code of Conduct.
6. Photography, Audio/Video & Media Release
Portions of the Summit, including sessions and the Law Expo, may be recorded or photographed in audio, video, or still images by the Summit, its contractors, or host venues. By attending, the Attendee grants the Summit and its assigns the irrevocable right and permission to use the Attendee's name, likeness, voice, image, biographical details, and any testimonial captured at the Summit for marketing, advertising, promotional, educational, or any other purpose, in any media now known or later developed, worldwide, without further compensation, permission, or notice. All such recordings and photographs are the exclusive property of the Summit, and the Attendee waives any claim to compensation for their use.
7. Intellectual Property & Recordings
All Summit content, materials, presentations, branding, and recordings are the proprietary property of HBCU Pre-Law LLC. Attendees may not record, reproduce, or redistribute any session or materials without the Summit's prior written consent.
8. Assumption of Risk & Release of Liability
In these Terms, the “Released Parties” means HBCU Pre-Law LLC, The National HBCU Pre-Law Summit & Law Expo, North Carolina Central University, and the Summit's other host venues, university hosts, sponsors, exhibitors, partners, and each of their respective officers, members, employees, agents, interns, volunteers, contractors, representatives, and assigns. I, the Attendee, understand that participation involves inherent risks, and I voluntarily assume all risks to my health, safety, and property — including illness, injury, or death — that may arise from or occur during my participation in the Summit. To the fullest extent permitted by law, I release and discharge the Released Parties from any and all claims, demands, and causes of action for any loss, damage, illness, injury, or death arising from or occurring during my participation, whether or not caused by the negligence of any Released Party, except for gross negligence or willful misconduct.
9. Indemnification
I agree to indemnify and hold harmless the Released Parties from any claims, damages, liabilities, and expenses (including reasonable attorneys' fees) arising from my own negligent or intentional acts or omissions, or my breach of these Terms, while attending or participating in the Summit.
10. Medical Treatment & Health
If I require emergency medical treatment due to an accident or illness during the Summit, I consent to such treatment and agree to be financially responsible for any resulting medical, transport, or related costs. I will inform the Summit of any medical condition relevant to emergency responders. I understand the Summit is not obligated to provide any medical service. If a medical or psychological condition may prevent me from participating safely, I will notify the Summit, which may ask that I not participate in part or all of the Summit.
11. Personal Property
The Released Parties are not responsible for lost, stolen, or damaged personal belongings. Please keep your valuables with you at all times.
12. Minors
Attendees under 18 must have a parent or legal guardian complete the Summit's Minor Attendee Parental Consent & Release before attending. A parent, guardian, or designated chaperone remains responsible for supervising the minor; the Summit does not provide childcare or individual supervision.
13. Privacy
Personal information you provide is handled in accordance with the Summit's Privacy & Data-Handling Notice, available on request and on our website.
14. Limitation of Liability
To the maximum extent permitted by law, the Released Parties' total liability arising out of or relating to the Summit will not exceed the registration fee the Attendee paid, and the Released Parties will not be liable for any indirect, incidental, special, or consequential damages.
15. General Provisions
Governing law. These Terms are governed by the laws of the Commonwealth of Massachusetts, without regard to its conflict-of-laws principles. Entire agreement. These Terms, together with the Code of Conduct and Privacy & Data-Handling Notice, are the entire agreement on this subject. The Summit may modify them as described above. Severability & no waiver. If any provision is unenforceable, the remainder stays in effect, and a delay in enforcing a right is not a waiver. Assignment & electronic acceptance. The Summit may assign these Terms. Registering for or attending the Summit constitutes electronic acceptance of these Terms. Contact. Questions about these Terms: info@hbcuprelawsummit.org.