1. Acceptance of Terms
Registration for the Event, whether completed online or in person, constitutes your acceptance of these Terms. Continued participation in any part of the Event — including check-in, sessions, the law school expo, or any related activity — constitutes ongoing acceptance of these Terms, even if you registered on someone else's behalf or were registered by a school, organization, or group leader. Where registration is completed through an online form, clicking “I Agree,” “Submit,” or a similarly labeled button constitutes a valid electronic signature and acceptance of these Terms, with the same legal effect as a handwritten signature.
2. Eligibility, Minors, and Group Registrations
Attendees under the age of 18 must have a signed parent or legal guardian consent form on file with HPLS prior to attending, and should be accompanied by a parent, guardian, or authorized chaperone for the duration of the Event unless HPLS has confirmed otherwise in writing. If you are registering as part of a school, university, or organized group, the group leader is responsible for ensuring that every member of the group has read and agrees to these Terms, and for collecting any required minor consent forms before the Event. HPLS reserves the right to verify eligibility information and to deny or revoke registration where eligibility requirements are not met.
3. Accommodations and Dietary Requests
If you require disability-related accommodations or have dietary restrictions, please submit your request no later than Friday, September 11, 2026, using the contact information in Section 15. HPLS will make reasonable efforts to accommodate requests submitted by this date; requests submitted after the deadline, or on-site, may not be able to be accommodated.
4. Registration, Cancellation, and Refunds
Registration fees, if any, are due at the time of registration unless otherwise stated. Cancellation and refund requests must be submitted in writing to HPLS; all registration fees are non-refundable except as required by law or as expressly stated in writing by HPLS, and registrations are transferable to another individual by written request up to the published transfer deadline, subject to HPLS's approval. HPLS reserves the right to substitute speakers, exhibitors, or law school participants, and to modify the schedule, format (including moving sessions online), or venue, if circumstances require. Attendees will be notified of material changes when reasonably possible. In the event HPLS cancels the Event entirely, HPLS's sole obligation is to refund paid registration fees; HPLS is not responsible for related costs such as travel, lodging, or lost wages.
5. Sharing of Attendee Information with Law Schools & Sponsors
Part of the value of the Event is connecting Attendees with participating law schools and sponsors. By registering, you agree that HPLS may share your registration information — which may include your name, email address, phone number, undergraduate institution, and graduation year — with participating law schools and Event sponsors for recruitment, informational, and marketing purposes, unless you opt out as described below. This may also include your badge or contact information being captured if you allow it to be scanned at a law school or sponsor table in the expo hall. Opting Out. You may opt out of having your information shared with law schools and sponsors by selecting the opt-out option during registration, in the Registrant Hub's Privacy & Data-Handling Notice, or by notifying HPLS in writing using the contact information in Section 15 at any time before or during the Event. Opting out will not affect your ability to attend the Event, but may limit direct follow-up from schools or sponsors you did not personally connect with at the expo. Marketing Communications. Unless you opt out, HPLS and/or its participating law schools and sponsors may also send you follow-up emails about admissions events, programs, or opportunities after the Event. You may unsubscribe from these communications at any time.
6. Photo, Audio & Video Release
By attending the Event, you understand and agree that all or portions of the Event, including the conference sessions and law school recruitment and resources expo, may be recorded in video and audio, and/or captured in photographs, by HPLS staff, independent contractors engaged by HPLS, or host-university employees. You grant HPLS and its assigns the right to use recordings and photographs that include your name, likeness, voice, biographical details, or testimonial for marketing, advertising, educational, or archival purposes, in any media or format, online or offline, now or in the future, without further compensation, permission, or notice to you. All such recordings and photographs are the exclusive property of HPLS. If you prefer not to be photographed or recorded, please notify HPLS staff at check-in so that reasonable accommodations can be made; note that HPLS cannot guarantee exclusion from wide shots of the general session or expo floor. Attendees may take personal photographs or videos for their own non-commercial use (e.g., sharing on personal social media), but may not livestream, record, or redistribute full session content, speaker presentations, or proprietary materials without prior written permission from HPLS.
7. Attendee Code of Conduct
All Attendees are expected to treat HPLS staff, volunteers, contractors, venue hosts, speakers, panelists, presenters, exhibitors, and fellow attendees and their guests with respect and professionalism throughout the Event, including during unscheduled downtime and breaks. HPLS has zero tolerance for harassment, discrimination, or intimidation of any kind, including conduct based on race, color, national origin, sex, gender identity or expression, sexual orientation, disability, religion, or age. Prohibited conduct includes unwelcome physical contact, sexually suggestive comments or images, deliberate intimidation, stalking, or disruption of sessions or the expo. HPLS reserves the right, in its sole discretion, to remove any Attendee or guest from the Event — without refund — for conduct that is rude, uncooperative, unprofessional, threatening, or in violation of this Code of Conduct, or for being intoxicated or in possession of alcohol or any illegal substance at the Event. Anyone experiencing or witnessing a violation of this Code of Conduct is encouraged to report it immediately to HPLS staff on-site or using the contact information in Section 15. Attendees must also follow the Summit's Solicitation & Promotion Policy, which prohibits selling, advertising, recruiting for, or promoting any product, service, program, or outside event through the Summit app, attendee directory, or direct messages without HPLS's prior written permission.
8. Venue Rules, Admission, and Capacity
Attendees must comply with all rules of the host venue, including security screening, parking, and building access procedures. Weapons, illegal substances, and outside alcohol are prohibited on the premises. Certain sessions or expo areas may have limited capacity; HPLS may manage entry on a first-come, first-served basis or require advance sign-up. HPLS reserves the right to refuse admission or entry credentials to any individual, including at check-in, for failure to meet registration requirements, capacity limits, or for any reason consistent with these Terms.
9. Assumption of Risk, Release, and Waiver of Liability
HPLS takes reasonable measures to promote Attendee safety, but cannot eliminate all risk. By attending the Event, you agree to the following on your own behalf and, if applicable, on behalf of any minor for whom you are the parent or legal guardian. Assumption of Risk. I accept all risk of illness, injury, or death that may result from my participation in the Event, and I release the National HBCU Pre-Law Summit (“HPLS”), HBCU Pre-Law LLC, North Carolina Central University, North Carolina Central University School of Law, the University of North Carolina at Chapel Hill, Campbell University School of Law, and Duke University School of Law, and their respective officers, employees, interns, contractors, sponsors, partners, representatives, estates, heirs, next of kin, and assigns, from any and all claims and causes of action for loss of or damage to my property, and for illness or injury to my person (including death), arising from or occurring during my participation in the Event, whether caused by negligence of HPLS, its governing board, officers, employees, or representatives, or otherwise, to the fullest extent permitted by law. Indemnification. I agree to indemnify and hold harmless HPLS, HBCU Pre-Law LLC, and the participating universities and law schools named above, and their respective officers, employees, interns, contractors, sponsors, partners, representatives, estates, heirs, next of kin, and assigns, and any related third-party company, from liability for injury or death of any person, or damage to property, resulting from my negligent or intentional act or omission while attending or participating in the Event. Medical Treatment. Should I require emergency medical treatment as a result of an accident or illness arising during the Event, I consent to such treatment and agree that I am financially responsible for any resulting medical or legal expenses. I will notify HPLS, verbally and in writing, of any injury occurring before, during, or after the Event in connection with my travel or attendance, and of any medical condition that emergency personnel should be aware of. I understand that HPLS is not obligated to act on that information or to provide medical services. Fitness to Participate. If I have a medical or psychological condition that may affect my ability to safely and fully participate in the Event, I will notify HPLS. HPLS retains the right to request that I not participate in all or part of the Event on that basis.
10. Force Majeure
HPLS is not liable for any failure or delay in performance, or for cancellation, postponement, or modification of the Event, resulting from causes beyond its reasonable control, including but not limited to extreme weather, natural disaster, public health emergency, government order, venue unavailability, labor dispute, or other similar events.
11. Travel and Accommodations
Attendees are solely responsible for arranging and paying for their own travel, lodging, and related insurance. HPLS is not responsible for any travel or lodging bookings, cancellations, or losses, including those resulting from Event schedule changes, postponement, or cancellation.
12. Intellectual Property and Use of HPLS Name
All Event materials, including presentations, handouts, branding, and recordings produced by HPLS, remain the property of HPLS or its licensors. Attendees may not record, reproduce, or distribute Event content for commercial purposes without prior written consent from HPLS. The “National HBCU Pre-Law Summit” name, “HPLS” mark, and associated logos are the property of HPLS. Attendees and organizations may not use these names or logos to imply sponsorship or endorsement without HPLS's prior written permission.
13. Limitation of Liability
To the fullest extent permitted by law, in no event will HPLS, HBCU Pre-Law LLC, and the participating universities and law schools named above be liable for any indirect, incidental, special, or consequential damages arising out of or related to your participation in the Event, even if advised of the possibility of such damages.
14. Dispute Resolution
If a dispute arises out of or relates to these Terms or your participation in the Event, you agree to first contact HPLS using the information in Section 15 and attempt to resolve the dispute informally. If the dispute is not resolved within 30 days, you and HPLS agree that it will be resolved by binding arbitration on an individual basis, rather than in court, except that either party may bring an individual claim in small claims court. Any arbitration will be administered under the rules of a mutually agreed arbitration organization then in effect. You and HPLS agree that any proceeding will be conducted only on an individual basis and not as part of a class, consolidated, or representative action.
15. Contact Information
Questions about these Terms, accommodation requests, cancellation requests, opt-out requests, or Code of Conduct reports should be directed to: The National HBCU Pre-Law Summit & Law Expo, info@hbcuprelawsummit.org.
16. General Provisions
Governing Law & Severability. These Terms are governed by the laws of the State of North Carolina, without regard to conflict-of-law principles. If any provision of these Terms is found unenforceable, that provision will be limited or eliminated to the minimum extent necessary, and the remaining provisions will remain in full force and effect. No Waiver. HPLS's failure to enforce any provision of these Terms is not a waiver of its right to enforce that or any other provision in the future. Assignment. HPLS may assign or transfer these Terms, in whole or in part, without notice. Attendees may not assign their rights or obligations under these Terms. Entire Agreement. These Terms constitute the entire agreement between you and HPLS regarding your participation in the Event and supersede any prior understandings or agreements, whether written or oral, on this subject. HPLS may update these Terms from time to time; the version in effect at the time of the Event will govern.
Acknowledgment
By registering for or attending the Event, I acknowledge that I have read and understand these Terms, Conditions & Disclaimers, and that I agree to be bound by them. I understand this includes a release of liability, an agreement to individual arbitration, and a waiver of certain legal rights.